The Online Digital Signature Way

A Digital Signature Blog


Month List

17 January 2018

Secured Signing continues to develop its digital signature and workflow platform with the latest 2018 release. This release is full of new enhancements and features, providing users the complete platform for online signing.

The new release includes the following functions:

We Sign Form Fields - You can now add Form Fields in the We Sign document preparation process. The document owner is  able to add the required form fields when preparing the document for signing. The invitee will be asked to fill in the fields before signing the document.

Secured Signing Automatically Recognises Form’ Fields in PDF Editable Documents - Now you can upload an editable PDF document in the We Sign and Form Filler functions. Secured Signing system will automatically recognise these fields and present them to be completed online.

Increased Signing Key length – Secured Signing user’s PKI Digital Signature signing key is now 4,096 bits.  We’ve also upgraded to SH2 cryptographic hash function with 384 bit in the signing process.. These  improvements mean Secured Signing has very high quantum computing resistance and enhanced document’s security for the long term.

Free Verification Service – Secured Signing’s free verification service enhancement allows you to verify signed PDF document with the trusted Digital Signature (PKI). You can validate that the document has not been altered after it was signed and also verify the signatories' authenticity. The Secured Signing free verification service is available online or offline on your desktop.

Please note: download the latest Secured Signing Root Certificate for any documents signed after January 6th  2018.

Signature Image -  System enhancement now support better image qualityand image transparency when drawing your signature on mobile device or desktop.  If the signature size is too small, the system will notify the invitee and request to redraw the signature.

Multiple Witness Signatures - At times a witness signature is required in several positions throughout a document. Now you can add multiple number of signatures fields in a document for the same witness.

Single Sign On (SSO) – Supports ADFS 4.x

Reroute Signing Invitations – Enable reroute functionality to your email invitations. This allows your invitees to forward on your signing request to another person.  For  enterprise users, you can limit the reroute function only to users within your organisation.

Combine Files – Upload several files in different formats to Secured Signing from your desktop or preferred cloud storage.  Secured Signing will merge them into one document ready for signing process.    

Documents Negotiation – Now you can use document negotiation when selecting Face to Face (F2F) signing process. Travel to meet your customers / invitees face to face and complete the document negotiation on your tablet. No need to print agreements to be signed. This is a popular functionality for users working in the real estate industry, especially for signing sale and purchase agreements.

Please don’t hesitate to contact our support team on support@securedsiging.com for any further assistance or questions regarding this release.

Secured Signing’s goal in 2018 is to continue on delivering exciting enhancements and value adding features for our users.  Secured Signing is the one stop solution for all your signing needs.

Wishing you a happy New Year from the team at Secured Signing

Till Next Time

John Webster


TAGS:

General

We are often asked if our digital signatures are legally binding and have the same legal effect as pen and paper signatures. The answer is yes, they are!

Today, most countries worldwide have welcomed the use of electronic signatures as a way to move beyond a paper-based environment. They have passed legislation and regulations such as Electronic Transactions Acts regarding the signing of documents in electronic format. These Acts recognise the legality of digital signature and deem it to be a binding signature.



These legislations also create a uniform standard for all electronic transactions and require the following criteria to be met for a digital signature to be binding:

1.            Identification of signatory

2.            The intent for signing

3.            Signature creation is directly to the person signing and no one else

4.            Signatory is in sole control of the signing process

5.            Any changes to the signature or and changes to the document are detectable establishing data integrity.

Whilst there are number of ways to sign electronically, Secured Signing is considered to be the ONLY digital signing platform that complies and exceeds these requirements.

With Secured Signing’s trusted digital Signature solution, you will have peace of mind that you are signing digitally in the most secure way. 

As always, if you have specific questions, please get in touch and someone will contact you personally.  

'Til next time

John Webster


General

15 November 2017,

Many of our customers have asked us how do you know who signed the document? Who was behind the keyboard?

With security features such as two factor authentications, identification verification and SMS passcode, Secured Signing offers multiple levels of security to identify the signer.

Personalised PKI X509 Digital Signature technology means that once a document has been signed the document content is sealed and any changes to the document it will invalidate the signature.

To provide additional evidence to prove exactly who was behind the keyboard / device during the signing ceremony, we have created video confirmation as an add on feature, this records the person who is signing the document.



So how does video confirmation work?

To enable video confirmation with Secured Signing, you simply tick the box to add video confirmation to the signing process and the signee will be asked to record a video.

It will activate the camera device and will capture a short video of the signer and require unique confirmation gestures to be met. The video has a unique URL link and to watch the video you have to enter a password. These 2 elements are embedded in the document and become part of the document itself.

After signing you can watch the video and compare the person in the video with other forms of identification. Video confirmation provides you with additional evidence to prove the signers identity in case of a dispute.

Digital Signature with Video confirmation provides the strongest digital signature solution in the market. Secured Signing are the first in the world to combines both technologies.

With Secured Signing’s trusted digital Signature solution, you will have peace of mind that you are signing digitally in the most secure way. 

As always, if you have specific questions, please get in touch and someone will contact you personally.  

'Til next time

John Webster



8 November 2017,

There is some confusion regarding the difference between electronic and digital signature technology with people thinking the two are the same thing.  However, the two signature types are different and it is important to understand how, otherwise your business could be exposed to additional risks.




What is an electronic signature?

It is only an image of a signature that can be added to any document. An electronic signature can be copied and pasted and attached to other documents by anyone. An electronic signature doesn’t provide any document security and it doesn’t have a document verification process, or any tracking for changes made to the documents content after signing.

How is digital signature different?

Digital Signature is based on cryptographic technology which offers greater document security and signer authenticity. At Secured Signing we use PKI user based digital signature technology. Each digital signature is unique to the signer and the document, you cannot copy and paste the signature from one document to another.  If any changes are made to the document or the signature after signing is complete, then the signature and documents are invalid.

How does PKI User Base Digital Signature technology work?

1.    Secured Signing issues two personal signing keys for each signer, a secured private key for signing and a public certificate key for signature validation. This means the signer’s identity is embedded in the signature data.

2.    When signing a document in Secured Signing, a unique fingerprint is issued to each document, the signer private key is encrypted to the document, adding the time stamp and signer signature graphical image.

This completes the signing process and seals the document.








How do I know the document has not been tampered with?

You can validate Secured Signing digital signature using any PDF reader.  The reader will decrypt the signature with the signer’s public key, that travelled with the document’s signature data. It will extract the document’s finger print from the signature, recalculate the current document’s finger print and compare with the original signature data, if they are the same the document is valid, if unmatched, the signature is invalid, which means the document’s content has been changed after the document was signed.

Digital Signatures offer you the most secure way to sign documents online.  Providing you with the signer identity, signer integrity and signer intent which are all required for the signature to be recognised as legally binding. This cannot be achieved with an electronic signature.  

With Secured Signing’s trusted digital Signature solution, you will have peace of mind that you are signing digitally in the most secure way. 

As always, if you have specific questions, please get in touch and someone will contact you personally.  

'Til next time

John Webster



General

6 November 2017

Some great new features have been introduced to Secured Signing that make it even easier to collaborate with colleagues, partners and customers. Your folders in Secured Signing can now be shared with your colleagues so you can all see the progress of documents being signed. The integrations to Google Drive, Dropbox, and OneDrive have been enhanced making Secured Signing a seamless part of how you share documents and folders with customers and partners. Let's drill into each new capability in a little more detail.

Creating folders in My Documents is a great way to keep all the documents for a project or customer together and quicker to locate. Folders work across the entire signing workflow so documents will move from Inbox, to In Progress and Signed in the folder they are assigned to. With the introduction of Shared Folders, you can choose to share a folder with one or more of the users in your Secured Signing account or accounts within your Enterprise Plan, allowing them to track the documents in that folder through the signing process. It means everyone in your team can see where things are up to and if people are away unexpectedly, the process doesn't get held up. Select the Share With option in the Folder Menu and choose the people you want to share the folder with. Simple as that!

Google Drive, One Drive,  and Dropbox are popular tools to give everyone in the team access to the documents needed to get the job done. Secured Signing now has complete round trip integration with these services. You can add documents to Secured Signing directly from Google Drive, One Drive, and Dropbox. Using Google Drive, you can send documents for Secured Signing right from Google Docs or Google Drive. You can also connect Google Drive or One Drive or Dropbox as your preferred cloud storage to save your signed documents. It means everyone in the team will have immediate access to the signed document without waiting for you to download it and save it to folder you share with the team. In My Settings, turn on the Preferred Cloud Storage option and choose the location you want to connect to your Secured Signing account.

These great new capabilities make it easy to embed Secured Signing into your collaboration workflow.  Shared Folders in Secured Signing allow teams to work together to get documents signed more quickly and with less effort. Plugging Secured Signing into your Google Drive or Dropbox provides a seamless round trip to add documents to Secured Signing and return signed documents back to the folder you share with customers, partners and colleagues.

Secured Signing customers have access to these handy new capabilities right now. They are available to all Secured Signing accounts, so register for your free account today and try them for yourself.

'Til next time,

John Webster


General