The Online Digital Signature Way

A Digital Signature Blog

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September 30, 2011

As an expert of digital signature in the Cloud, it’s become my habit to try and access any new information available about Cloud technology. In the past, the majority of related articles mainly highlighted challenges (e.g. security and compliance). Very recently, I noticed a swift (typical fast IT innovation) change following the increased involvement of large IT players, a growing number of articles and voices are in favour of the ever-important shift from in-house services to off-site managed services like the Cloud environment. A recent Avanade survey of Cloud adoption inside companies showed that 74% of enterprises are already deploying some type of Cloud services, a 25% increase from their last survey in 2009. According to Tyson Hartman, CTO of Avanade, the outcome suggests the trend is more extensive than was thought before.  

While celebrating this substantial technology change, one cannot ignore the role and sweat of companies’ decision makers who engage us with the social sciences as much as with the computer sciences. In medium to large organisations, the responsibility for adoption of new technologies or upgrades usually lies with the CIO. Cloud computing makes this task more difficult as it requires an adjustment to transition from running an IT department and equipment, to selecting, signing, and maintaining service agreements with external providers.

Shirag Mehta’s article (March, 2011) provides an additional aspect suggesting there is a power struggle between the IT that sees technology (Cloud integration, risk management, and governance) and the Line of Business (LoB) that sees the solutions’ benefits (nothing to install, no software to purchase, and shorter implementation cycle). While being cautious and asserting differences between operations and IT maturity of customers, industries, and regions, Mehta offers a valuable input: to think long-term and deliver your proposition whilst engaging both parties equally.

The triumphant adoption of the digital signature Cloud service for signing electronic documents online by mid to large-size organisations serve as a great example to the above: a successful, well planned incorporation of a reliable, and professional service that connects both IT and senior management with the highest level of advanced electronic signature technology.           

Till next time,

Cheers, John


September 15, 2011

The expansion of electronic documents usage carries substantial benefits along with challenges to the traditional working environment. Government departments and state institutions around the world are no different to any other business. They too are looking for ways to improve service efficiency, reduce costs, and respond to the current business climate. A recent case to the ever changing conditions is shown in Gartner’s latest report (8 September 2011) that predicts a sharp drop (from projection of 9.3 percent to 3.8 percent) in PC shipment growth due to a market shift to devices like tablets.

Following the development of electronic products and services and worldwide legal recognition of electronic signatures, an increasing number of Ministries adopt digital signature technology for signing online electronic documents.  The preferred choice seems very logical in light of the apparent ability to alter or copy electronic documents that can be used in unauthorized ways. The form of user-based PKI digital signature that utilises encryption technology to sign documents ensures that the signature is uniquely linked to the signatory and document, and that any changes can be immediately detected.

There are countless examples of the above:

  • Italy was one of the first countries in the European Union to use digital signatures to connect Government departments,
  • Germany, and Spain who use digital signatures in transactions between citizens and public administration,
  • India very recently (12 September) announced the deployment of digital signature technology in citizens services,
  • US Federal Government agencies and the State of California to name a few. 

Carly Fiorina once said: “Many people see technology as the problem behind the so-called digital divide. Others see it as the solution. Technology is neither. It must operate in conjunction with business, economic, political, and social systems.”   

Till next time,

Cheers, John


8 September, 2011

"Efficiency is doing things right; effectiveness is doing the right things.” Peter F. Drucker

Too often organisations and businesses of any size face the challenge to get a prompt signature on a document from multiple customers, employees, or business associates. Even in the current online era, sending invitations for signatures to each single person takes time and affects the workflow and efficiency of business processes.  

Whether the business documents are company policies, waivers, a Director’s resolution, permission slips, or others, the innovative digital signature service’s broadcasting solution allows users to simultaneously send an online signing invitation to a list of invitees. With just a click of the mouse, a user has the ability to manage the signing process, and the flexibility to manually create a signatories list from existing records within the service, or by importing a list in xlsx, xls, or csv file format.

My fellow bloggers will testify that I usually make a considerable effort to avoid any blunt promotion of the Secured Signing service, but I find it impossible to resist this time. The superior functionality, feature’s simplicity, legal compliance, and security level of the user-based PKI digital signature (advanced electronic signature) technology are second to none!  The elimination of paper handling, reduced expenses, and satisfied end users who experience exceptional customer service – are all testimony to the effectiveness mentioned above.

Till next time,

Cheers, John       


September 2, 2011

You will rightly ask if I’m sure about the connection shown above. Well, I couldn’t be more certain, and you will be as well (plus maybe thankful) when you finish reading this week’s blog.

“The great question that has never been answered, and which I have not yet been able to answer, despite my thirty years of research into the feminine soul, is ‘What does a woman want’?” (Sigmund Freud, Ernest Jones’ Sigmund Freud: Life and Work)

Digital Signature

A lot has been written, spoken, and sung about what women want since Freud’s era. And he’s not the only one who has been unsure about this fundamental question. Half the human race isn’t sure.

I dare to say that the key lies with the qualities of digital signatures. How? Here may be the much desired answer:

Proof of identity – Women want to feel safe and trust the person they are sharing their time / life with. They want to know that ‘what they see – is what they get’ without any unexpected/ undisclosed surprises (lover, child, gambling habit, diseases, etc.).

In a similar way, the user-based PKI digital signature solution creates an exclusive digital certificate for the signatory using a cryptographic key that eliminates the possibility to change or duplicate a signature. Every signature is uniquely linked to the signatory and document by using the signatory’s Private Key.

Data integrity – Women want to know you are truthful with what you say (not just trying to please them) and the way you behave (when you are alone or next to your mother). They are very sensitive to any nuance and change in voice or use of words.

A user-based digital signature ensures non-forgeable signatures. The signed document is sealed with the signatory’s trusted PKI key, and any changes made to the document or signatures are detectable.

Affirmative intent – Women want you to be transparent about your intent in the relationship (even when it’s not exactly ‘good news’). Don’t deceive. Be genuine, think for the long-term, and you will be very much appreciated.         

A user-based PKI digital signature adequately indicates the signatory’s sole custody and approval of the information to which the signature relates. The encrypted electronic signature authenticates signatures and documents as genuine, and therefore, makes the signing of documents online secure, efficient, and fast.            

My conclusion? The above information provides the recipient (whether it is a woman or a Secured Signing PKI digital signature service user) with the important assurance they are dealing with a trusted, reliable, and verified Real Thing!

Till next time,

Cheers, John