21 March 2018
What is most important when selecting an e-signature platform?
Answer: Firstly, congratulations for deciding to ditch paper
signatures and implementing an e-Signatures solution. Your team and customers
will thank you when they experience first-hand the increased efficiency and
improved customer experience as a result of a digital signing solution.
Now, it’s important to understand that e-Signatures
solutions are not created equal! The biggest difference to understand is what
technology they use, even if you are not a tech expert. Not all signing
solutions meet the requirements set out in the Electronic Signatures in
Global and National Commerce Act 2000("ESIGN"), which made signed
electronic contracts and documents as legally binding as a paper-based
contract. For more information on this check our legal page.
We’ve listed our 5 must have features you should
have when selecting an online signing platform
- Solution that uses Public
Key Infrastructure (PKI) Standard for signing. – This digital signature
technology provides unique signing keys for each signatory. The user based digital
signatures solution seals and protects your electronic
document with the first signature. X509 Standard also allows for independent vendor
solution for self-verification of signatures at your work station. You are not
reliant on a single signing platform to validate signatures. This means you are
not locked into one provider forever.
- Date and
Time Stamp – ensure
your eSignature platform includes a date and time stamp for each signature.
This is an important requirement used to evidence when the signing took place
- Audit log – look for a detailed
audit trail of the signing process and one that is sent to all parties involved
as soon as the document has been signed. The registered information gives a
precise reference to verify activities and time frames related to the signing
of documents and sensitive data. An audit trail report can be used as a proof
for review purposes, and in case of a dispute.
changes – don’t
be exposed, ensure the Digital Signature solution automatically detects any
changes made to the document after signing and immediately invalidates the
signatures. It should also promptly notify all parties involved.
- Video Confirmation – Video Confirmation
provides the highest confidence in the identity of the signer as it provides
unchallengeable proof of who signed the document. The video recording captures
the signer performing gesture specific to the document which is recorded in the
audit log. The location and password for the confirmation video are contained
in the signed document.
For more important features, check out our website www.securedsigning.com .
Till next time,