21 March 2018
What is most important when selecting an e-signature platform?
Answer: Firstly, congratulations for deciding to ditch paper
signatures and implementing an e-Signatures solution. Your team and customers
will thank you when they experience first-hand the increased efficiency and
improved customer experience as a result of a digital signing solution.
Now, it’s important to understand that e-Signatures
solutions are not created equal! The biggest difference to understand is what
technology they use, even if you are not a tech expert. Not all signing
solutions meet the requirements set out in the Electronic Signatures in
Global and National Commerce Act 2000("ESIGN"), which made signed
electronic contracts and documents as legally binding as a paper-based
contract. For more information on this check our legal page.
We’ve listed our 5 must have features you should
have when selecting an online signing platform
- Solution that uses Public
Key Infrastructure (PKI) Standard for signing. – This digital signature
technology provides unique signing keys for each signatory. The user based digital
signatures solution seals and protects your electronic
document with the first signature. X509 Standard also allows for independent vendor
solution for self-verification of signatures at your work station. You are not
reliant on a single signing platform to validate signatures. This means you are
not locked into one provider forever.
- Date and
Time Stamp – ensure
your eSignature platform includes a date and time stamp for each signature.
This is an important requirement used to evidence when the signing took place
- Audit log – look for a detailed
audit trail of the signing process and one that is sent to all parties involved
as soon as the document has been signed. The registered information gives a
precise reference to verify activities and time frames related to the signing
of documents and sensitive data. An audit trail report can be used as a proof
for review purposes, and in case of a dispute.
changes – don’t
be exposed, ensure the Digital Signature solution automatically detects any
changes made to the document after signing and immediately invalidates the
signatures. It should also promptly notify all parties involved.
- Video Confirmation – Video Confirmation
provides the highest confidence in the identity of the signer as it provides
unchallengeable proof of who signed the document. The video recording captures
the signer performing gesture specific to the document which is recorded in the
audit log. The location and password for the confirmation video are contained
in the signed document.
For more important features, check out our website www.securedsigning.com .
Till next time,
15 November 2017,
of our customers have asked us how do you know who signed the document? Who was
behind the keyboard?
security features such as two factor authentications, identification
verification and SMS passcode, Secured Signing offers multiple levels of
security to identify the signer.
PKI X509 Digital Signature technology means that once a document has been signed the document
content is sealed and any changes to the document it will
invalidate the signature.
provide additional evidence to prove exactly who was behind the keyboard / device during
the signing ceremony, we have created video confirmation as an add on feature,
this records the person who is signing the document.
So how does video
enable video confirmation with Secured Signing, you simply tick the box to add
video confirmation to the signing process and the signee will be asked to
record a video.
will activate the camera device and will capture a short video of the signer
and require unique confirmation gestures to be met. The video has a unique URL
link and to watch the video you have to enter a password. These 2 elements are
embedded in the document and become part
of the document itself.
signing you can watch the video and compare the person in the video with other
forms of identification. Video confirmation provides you with additional
evidence to prove the signers identity in case of a dispute.
Signature with Video confirmation provides the strongest digital signature
solution in the market. Secured Signing are the first in the world to combines
Signing’s trusted digital Signature solution, you will have peace of mind that
you are signing digitally in the most secure way.
As always, if you have specific questions, please get in touch and
someone will contact you personally.
'Til next time
June 6, 2017
Financial services companies must know who is signing their
documents. If there is any doubt that the correct person has signed the
loan, agreement, authority to proceed, or whatever the document may be, the
business leaves itself open to fraud, is exposed to unnecessary risk and faces
the possibility of loss, not to mention becoming non-compliant with 'Know Your
Customer' legislative requirements. Secured Signing provides the most
robust verification of signer identity with the world first use of video
confirmation as part of the signing process.
Online signing by its nature provides much stronger
confirmation of who is signing your documents than simply sending documents by
post or email and taking it on faith they have been signed by the correct
person. The addition of video recording of the signer, in a way that is
uniquely and irrevocably tied to the document being signed, provides a degree
of confidence in signer identity that cannot be reasonably challenged. It
is a genuinely innovative approach that provides a degree of confidence in
identity that is unmatched by any other signing method. It builds on the
already robust authenticity of the underlying PKI Based digital signatures used
by Secured Signing and existing additional identity verification tools such as two
factor authentication and identity document searches.
Let's drill into how the process works to really appreciate
how robust and reliable this new approach is.
Video confirmation is quick and simple for the signer. They
are asked to activate the camera on their device and record themselves
performing specific gestures. It takes less than 10 seconds. The required
gestures are specific to the document being signed, recorded in the document
log and are analysed in real time. The nature of the verification and the
changing requirements make it impossible to pass the verification using an
image or pre-recorded video. Video confirmation provides much stronger
confirmation of identity than static biometric verification such as facial or
The confirmation video is retained in a secure, encrypted
repository. The signed document contains both a reference to the location of
the video confirmation and the password required to access it. The tamper
proof mechanisms inherent in PKI based digital signatures means neither the
reference nor the password can be modified, without invalidating the signature.
All documents signed with Secured Signing can be verified independently
to confirm the document content is unchanged. Video confirmation enhances
the inherent security and authenticity of PKI based digital signatures with the
recorded video of the person signing the document.
Video confirmation is available to all Secured Signing
customers now. Once enabled in My Settings, the option to require a signer to
provide video confirmation is available on the signing workflow screen.
You can try Secured Signing, including video confirmation of identity for
free. Register for your account now.
'Til next time