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9 May 2013

Secured Signing Changes Procurement Processes

A common electronic procurement goes back to paper handling as soon as a signature is required, creating hassles, delays, and costly processes to all parties involved: the organisation, staff, suppliers, and customers. Yarra Ranges Shire Council and Manningham City Council chose to break this ineffective signing practice by using Secured Signing digital signature service:

“The efficiency gains and document security benefits of electronically signed documents is immense,” says Jason Farrugia, Manager Strategic Procurement at Yarra Ranges Shire Council. “Secured Signing has saved a lot of administration time and significantly reduced printing consumables, envelope and postage costs, and has also allowed us to be a greener organisation by reducing our paper consumption.”

Tim Lawson, Manager of Procurement Contracts at Manningham City Council added: “The primary driver has been about simplicity and making it quicker and simpler for people to sign; but it is nice to know we are also introducing a clearer audit trail into our signing process.”

In addition to the prompt digital signing of documents ranging from contracts, evaluation reports, or conflict of interest declarations, both Councils benefit from the assurance of a reliable User-Based PKI digital signature technology that ensures non-forgeable signatures and offers the highest level of security available today.

And, as Andrew Grove once said, “Not all problems have a technological answer, but when they do, that is the more lasting solution.”

Till next time,  

Cheers, John


September 15, 2011

The expansion of electronic documents usage carries substantial benefits along with challenges to the traditional working environment. Government departments and state institutions around the world are no different to any other business. They too are looking for ways to improve service efficiency, reduce costs, and respond to the current business climate. A recent case to the ever changing conditions is shown in Gartner’s latest report (8 September 2011) that predicts a sharp drop (from projection of 9.3 percent to 3.8 percent) in PC shipment growth due to a market shift to devices like tablets.

Following the development of electronic products and services and worldwide legal recognition of electronic signatures, an increasing number of Ministries adopt digital signature technology for signing online electronic documents.  The preferred choice seems very logical in light of the apparent ability to alter or copy electronic documents that can be used in unauthorized ways. The form of user-based PKI digital signature that utilises encryption technology to sign documents ensures that the signature is uniquely linked to the signatory and document, and that any changes can be immediately detected.

There are countless examples of the above:

  • Italy was one of the first countries in the European Union to use digital signatures to connect Government departments,
  • Germany, and Spain who use digital signatures in transactions between citizens and public administration,
  • India very recently (12 September) announced the deployment of digital signature technology in citizens services,
  • US Federal Government agencies and the State of California to name a few. 

Carly Fiorina once said: “Many people see technology as the problem behind the so-called digital divide. Others see it as the solution. Technology is neither. It must operate in conjunction with business, economic, political, and social systems.”   

Till next time,

Cheers, John