The Online Digital Signature Way

A Digital Signature Blog


Month List

Blog List

31 August, 2018

Digital signatures are new, but not nearly as new as you might think. In the US, President Bill Clinton signed the Electronic Signatures In Global Commerce Act (ESIGN) in 2000, nearly twenty years ago. For context, thats two years after Google and four years before Facebook. So its hardly untested territory. Digital signatures are faster and easier than traditional wet signatures, and here are seven reasons why.

1) It’s Legally Recognized All Around the World

The law requires that a signature is legally binding because it identifies the signatory, his or her intend, and tracks any changes to the signature (has document integrity).  These are a few of the key requirements for an electronic signature to be considered reliable. The following is a condensed list of the countries that accept electronic signatures and the laws or acts that they passed that recognizes them:

 

     Australia – Electronic Transactions Act (2000-2003, depending on state)

     Canada - Uniform Electronic Commerce Act (UECA)

     China - Electronic Signature Law of the People's Republic of China

     Europe - EU Directive for Electronic Signatures (1999/93/EC); EU VAT Directive

     New Zealand – Electronic Transactions Act 2002

     South Africa - Electronic Communications and Transactions Act, 2002

     UK - Electronic Communications Act 2000 (chapter 7)

     US Electronic Signature in Global and National Commerce Act (ESIGN)

2) It Can Be Used With Mobile Devices

Six of the seven billion people on the planet have access to a cell phone. Many people only use a cell phone, and dont have a home computer at all. So, if your document requires a signature, it wouldnt be feasible to print it out and scan a copy. Secured signing can work with mobile apps because it fits the requirements that it have data integrity, authenticate the signers identity, and the signer cannot later deny that it their signature (called non-repudiation).

3) It Saves Paper

When you save paper, youre doing more than just saving a few trees. Youre saving the money it takes for paper and printer ink (which is more expensive than many campaigns), and the space it would take to store all that paper as well. And unlike paper, you can actually use it in a search engine—so youll never misfile it, either.

4) Digital Signatures Are Faster Than Paper

As I mentioned above, you can use Secured Signing on mobile devices, which includes tablets. You will be able to keep your line moving quickly if your business requires it. You can have many people sign a form at once using Secured Signings Broadcast feature. No more need to pass the clipboard around.

5) It Saves Time by Keeping Records Together

The Smart Tag feature automates document creation and organization by tagging a signature with important metadata about the signatory. In other words, when you create a signature, you also associate it with the pertinent information, like emails and addresses. This saves you time and lowers the chances of making mistakes or losing data.

6) Customers Like It

According to a recent study, 77% of customers are moderately to very comfortable signing a document online. And 77% is also the number of people who have used an electronic signature three or more times in the last year. Your customers are probably already using it in some fashion or another, you should get ahead of the trend.

7) It’s Secure. Really Secure

Digital signatures are protected by secure sockets layer (SSL) encryption, which ensures that all data passed between the web servers and browsers remains private and maintains integrity. In addition, it secures the date and local time of the signatory, which is something paper records cant verify. Secured Signing creates a unique digital certificate to a user, an invitee, and a witness.

In fact, The top clients for digital signatures are finance, which make up 39% of digital signature customers, more than twice the adoption rate of human resources, which make up 17% of digital signature clients. If an industry that requires one of the highest levels of security is the most frequent adopter of digital signatures, you can be assured that your data will be safe.

The Final Word

If youre unsure about whether to adopt a digital signing solution, theres nothing new or scary about it. Electronic and digital signatures have been legally recognized for twenty years. It will save you time, money, space, and in some ways its more secure than paper. You should take advantage by reading up what to look for in a digital signature solution, and then try a free trial of it.


About the Author:
Reuben Yonatan is the CEO @ GetVoIP, a leading VoIP systems comparison guide that connects shoppers with relevant providers.

 


General

19 April 2018


Question: I want to grow my business, how will digital signature help me achieve business growth?


Answer: If achieving business growth in 2018 is a key priority for your business than you have come to the right place. Converting to digital signatures has helped many of our customers to experience significant business growth for several reasons. These are:

 

1.         Easier and faster customer experience will cause in your acquisition rates to increase. Today’s digital consumers expectations have changed.  Nowadays a customer expects the sign-up process for any company to be easy and fast. We know that if the digital chain is broken at any point, potential customers are likely to abandon their sign up. Another common mistake we see is companies automating the sign up process BUT leave out the final step.  They still ask their customer to print out the form to capture their signature to complete the registration. This is frustrating for your customers and a waste for you as you’ve spent time automating the rest of the process without seeing the real benefit. Include digital signatures and you will see your sign-up rates go up!

2.         Digital signing and workflow automation will mean you can grow your business using your current staffing levels. You can scale your business without needing to hire new people to complete manual processes. This will free up your team to focus their time on value adding activities rather than administrative tasks, which will in turn result in happier and loyal customers.  Let Secured Signing take care of administrative work, such as sending automated reminders and data flow using our API.

3.         Finally grow your business with access to new markets thanks to a complete digital sign up process. No longer will you need to meet with your customer to onboard them, this means you can increase your customer base in new markets with little investments. Imagine the possibilities!

Contact me to arrange a demo of Secured Signing to achieve your business growth targets.  


Till next time,

John Webster


General

We are often asked if our digital signatures are legally binding and have the same legal effect as pen and paper signatures. The answer is yes, they are!

Today, most countries worldwide have welcomed the use of electronic signatures as a way to move beyond a paper-based environment. They have passed legislation and regulations such as Electronic Transactions Acts regarding the signing of documents in electronic format. These Acts recognise the legality of digital signature and deem it to be a binding signature.



These legislations also create a uniform standard for all electronic transactions and require the following criteria to be met for a digital signature to be binding:

1.            Identification of signatory

2.            The intent for signing

3.            Signature creation is directly to the person signing and no one else

4.            Signatory is in sole control of the signing process

5.            Any changes to the signature or and changes to the document are detectable establishing data integrity.

Whilst there are number of ways to sign electronically, Secured Signing is considered to be the ONLY digital signing platform that complies and exceeds these requirements.

With Secured Signing’s trusted digital Signature solution, you will have peace of mind that you are signing digitally in the most secure way. 

As always, if you have specific questions, please get in touch and someone will contact you personally.  

'Til next time

John Webster


General


8 November 2017,

There is some confusion regarding the difference between electronic and digital signature technology with people thinking the two are the same thing.  However, the two signature types are different and it is important to understand how, otherwise your business could be exposed to additional risks.




What is an electronic signature?

It is only an image of a signature that can be added to any document. An electronic signature can be copied and pasted and attached to other documents by anyone. An electronic signature doesn’t provide any document security and it doesn’t have a document verification process, or any tracking for changes made to the documents content after signing.

How is digital signature different?

Digital Signature is based on cryptographic technology which offers greater document security and signer authenticity. At Secured Signing we use PKI user based digital signature technology. Each digital signature is unique to the signer and the document, you cannot copy and paste the signature from one document to another.  If any changes are made to the document or the signature after signing is complete, then the signature and documents are invalid.

How does PKI User Base Digital Signature technology work?

1.    Secured Signing issues two personal signing keys for each signer, a secured private key for signing and a public certificate key for signature validation. This means the signer’s identity is embedded in the signature data.

2.    When signing a document in Secured Signing, a unique fingerprint is issued to each document, the signer private key is encrypted to the document, adding the time stamp and signer signature graphical image.

This completes the signing process and seals the document.








How do I know the document has not been tampered with?

You can validate Secured Signing digital signature using any PDF reader.  The reader will decrypt the signature with the signer’s public key, that travelled with the document’s signature data. It will extract the document’s finger print from the signature, recalculate the current document’s finger print and compare with the original signature data, if they are the same the document is valid, if unmatched, the signature is invalid, which means the document’s content has been changed after the document was signed.

Digital Signatures offer you the most secure way to sign documents online.  Providing you with the signer identity, signer integrity and signer intent which are all required for the signature to be recognised as legally binding. This cannot be achieved with an electronic signature.  

With Secured Signing’s trusted digital Signature solution, you will have peace of mind that you are signing digitally in the most secure way. 

As always, if you have specific questions, please get in touch and someone will contact you personally.  

'Til next time

John Webster



General

September 30th, 2016

Smart Tag Form Fields give Secured Signing customers a simple yet flexible tool to build forms using familiar software such as MS Word and invite people to fill and sign them online.

The development team are constantly toiling away in the background on ways to make Secured Signing simpler to use and more powerful. This month we'll shine the light on the Form Fields they've added to Smart Tags that give you a simple way to design forms that are Secured Signing ready.

Smart Tags are a great automation feature of Secured Signing which we have had for a while now. Many customers have found them to be a powerful way to make it even quicker to invite people to sign their document online. Adding a Smart Tag to your template allows you to quickly and easily make documents that are Secured Signing ready. The Signature Smart Tag tells Secured Signing where a signature should be placed in your document and who should sign there. Using the Smart Tag button in My Documents you can upload as many Smart Tag documents as you like and send them all off in a single process. We also have a number of customers using Smart Tag merges to invite large groups of people to sign a personalised document with just a few clicks. 

If this is all new to you, please take the time to check out our Smart Tag demonstration videos - Smart Tags- Automate your eSign invitation from documents creation system and  Smart Tag Merge Fields - Smart Tag integration with MS Word.

The addition of Form Field Smart Tags allows you to make a fillable form that works with Secured Signing. It's simply a case of adding the relevant Form Field Smart Tag where you want the person filling the form to provide their information. You can place as many Form Fields in your form document as you need and specify whether they are required or optional. For example, adding the Smart Tag [!Field.Text.R] will place a text field in your document that is mandatory (required). If you replace the R with an O then it will be an optional text field. There are also a number of other attributes you can set including the height and width of the field.

The nice thing is you can build your form in whatever software you are familiar and comfortable with. When you are done, just export it to Word or PDF format and add it to Secured Signing.

When you send your Smart Tag Form to someone, they will see all the Form Field Smart Tags as fillable fields. They will need to complete all required fields before they are able to sign the completed form. It's a much better option than sending them a form by email they have to print, complete, sign and scan to send back to you.

The best way to get started with Smart Tag Forms is to grab the Smart Tag sample document and a copy of the Smart Tag Guide.

Feel free to get in contact for any questions you have with building Smart Tag Forms.

Til next time

Cheers, John


General