The Online Digital Signature Way

A Digital Signature Blog


Month List

Blog List

August 1st, 2016

Giving your people a simple way to securely sign documents online is a key capability in equipping them to be mobile and agile. Online signing that delivers a personal, PKI based digital signature is the only way to ensure authenticity and reliability for your signed documents.

In the post industrial world we have the freedom to work wherever we want. At least this is the promise of mobile computing. It is a stark difference to the industrial world where steam engines gave rise to mechanisation. The power of steam reduced the physical load on workers, but the trade-off was you had to go to the machine to be able to work. And thus the factory was born along with the time suck that is commuting. For office workers, paper files, face to face meetings and expensive office equipment were the equivalent of the steam engine forcing people to go to work to be able to work.

Portable computers, the digitisation of our everyday work tasks and the ability to remotely access corporate information systems mean that many people can now do their work wherever they happen to be. Mobility promises flexibility and less time wasted commuting. Yet the vast majority of people are still travelling to increasingly crowded cities, to an office, to work from 9 to 5. There are still a number of reality checks when it comes to realising the promise of mobility.

For some people, the camaraderie and social interaction in their workplace are important. It is also fair to say that management approaches are often still rooted in the industrial context in which they were first devised. Many organisations still have procedures and tools that have not been revised to take full advantage of the computing tools available, mobility in particular.  

Executives may be able to check their email while off site at a meeting or conference, but they need to return to the office to sign any documents that require their approval. Field staff may be able to access corporate data remotely and record inspection details on screen, but they need to return to the office to print and sign an inspection report. Participants in a procurement evaluation may be able to instantaneously collaborate on a selection report, but the final copy will take days to work its way through the internal mail for each of their signatures.

Online signing allows your team to be truly mobile and agile. Personal assistants can invite executive staff to sign documents, wherever they are, to create a true electronic original. Field staff can finalise their work without the overhead of trips back to the office. Teams can finalise reports, bids and other documents without the delays inherent with paper.

Your choice of online signature provider determines the reliability and authenticity of your signed documents.  Secured Signing gives every signer a personal, PKI based digital signature. Their signatures cannot be forged or copied to another document.  Any change to the signed document will invalidate the signature. Online digital signing is as easy as physical signing but gives you the immediacy of an electronic original and the confidence of a signature that can be independently verified offline.

To see how simple it is to sign a document online with the security of a digital signature, try a Secured Signing freeway account. 

Til next time

Cheers, John


General

October 15, 2014

Latest research from leading industry analyst Enterprise Management Associate (July 2014), surveyed 415 executives to identify what qualities customers are looking for when engaging with a cloud computing service provider. According to their results, while acceptance of the technology and market presence no longer poses significant issues, choosing a service provider, certainly does!

EMA’s survey (underwritten by iland) describes it as “market confusion” which reveals many executives feel they lack cloud expertise and understanding including operational and pricing modules. They also describe “departmental-level-fragmentation,” where various parts of a business require a particular cloud service that suits their specific requirements.

Today, filling-in and signing of electronic documents in the cloud has become almost the norm among users from different types of business and industry (e.g. Australia’s Queensland Government’s “cloud-first” compulsory policy). The compliant and secure flagship of the PKI digital signature technology offers countless benefits that include increased efficiency, productivity, and profitability. Secured Signing, Australasia’s trusted leading provider of Personalised X509 digital signature solutions, is taken here to the test of EMA’s four main matters cloud customers expect their vendor to address:

  • Transparent pricing – a clear payment model and more accuracy with estimated costs that can be easily communicated to management and meet the objectives of a business’s needs. Secured Signing offers distinctive marked utilisation plans that range from the free option to the Pay as you Go plan that enables end of the month fixed payment of $9.95 for online signing of ten documents by one user. There is also a Team Edition in which you can choose the number of users and documents to sign with a detailed price tag, and the Enterprise Edition that is tailored to your business needs and presented with clear itemised pricing.
  • Ease of management – apparatus that makes transition less difficult with a convenient website and common parameters and reports. The Secured Signing system is easy to use, with smooth implementation steps for users and invitees clear customised workflows, and comprehensive demo videos and tutorials. The service also provides all parties involved with a thorough audit trail of the signing process as soon as it is completed. The precise reference allows for easy verification of activities, details, and a time frame report that can be later used as a proof for audit, or in case of a dispute.
  • Support – how it’s delivered, how much it costs, and its quality.  Secured Signing’s friendly support team offers reputable, prompt, local support, with rapid response online or over the phone - at no extra cost!
  • Services – identification of the actual areas where the cloud solution will meet the businesses’ real needs. At Secured Signing, we implement the customer-centric approach that fosters personalised relationships and an open channel of communication with our customers, which starts with detailed questions and an understanding of requirements, and then continues by proactively addressing specific needs, the explicit process of testing and feedback, and lastly, the delivery of professional and precise tailored responses for the fill-in and online signing of electronic documents.

With Kable’s Market Research survey findings (July, 2014) highlighting  across industries that 16.6% of overall allocated procurement budgets for 2014 - 2015 will be spent on cloud computing, and with SaaS the most-used cloud computing form, Secured Signing digital signature SaaS solution is right up there!

This is due not only to the clear and evident reasons detailed above, but rather because of the principle that continuously guides our work and reflects in Aristotle’s enduring words: “Quality is not an act, it is a habit.” 

Till next time,

Cheers, John.   


General

3 June 2014

Growing awareness of the significant role of IT within government agencies is nothing new, but few in the industry anticipated the significant development that took place a couple of days ago: the Australian Federal Government announced its new budget for 2014-2015 that approves about $1.26 billion in ICT investment: a jump of almost 40% compared to its 2013-2014 budget (The Australian, May 2014).   

On top of that, the Queensland State Government just introduced its compulsory “cloud –first” policy in which, according to Queensland Technology Minister Ian Walker, government agencies who look for services are required to examine cloud solutions first. During his interview with The Australian (27 May, 2014), Mr. Walker acknowledged not all services will suit a cloud technology model, but he emphasised those who won’t include a cloud alternative in their ICT purchasing process would be asked to clarify their decision.

Forrester’s recent overview (19th May, 2014) stresses the above and suggests the test for cloud computing be shifted from ‘understanding the technology’ to ‘selecting the right partner’. According to their report, the following cloud computing characteristics will define the quality of a chosen solution “agility, autonomy, scale, flexibility and pay-per-use”. 

Secured Signing, the Australasian trusted personalised digital signatures cloud solution, fulfils each and every one of their conditions:

  • Agility – Online signing process and data collection (when completion of forms is required) takes minutes instead of days or even weeks, which in return speeds-up business processes and operations  
  • Autonomy – Account holder has sole control over use of system: e.g. decision about number of users/ invitees, number of documents signed, position of signatures, time management, etc.     
  • Scale – Ability to increase number of documents, e-Signatures, and users instantly and without the software hassle    
  • Flexibility –
  • Variousplans to suit different needs
  • Multiple numbers of users / documents
  • Sign on any device
  • From anywhere, at anytime
  • Pay-per-Use Secured Signing’s popular and unique ‘Pay as you Go’ plan for businesses and individuals offers the true value of Software as a Service the ability to pay only for what is needed and used

And as the famous proverb says: “A promise is a cloud; fulfilment is the rain.”   

Till next time,

Cheers, John


General

7 May 2014

Albert Einstein once said: “The world as we have created it is a process of our thinking. It cannot be changed without changing our thinking.”  

The above is as true and applicable today as it was in the past; it applies in our private life and business environment, and especially regarding the usage dynamics of technology. Would you consider going to the nearest store to look for today’s newspaper if you want to be updated with the latest news? Or, would sending a letter be your first idea for regular communication with your customers or business partners?!

The Pew Research Centre recently released a chart showing ‘The Ever Accelerating Rate of Technology Adoption’ (March, 2014). In addition to its interesting results, the report was further extended to experts’ predictions on the future of the digital world by 2025 which they describe as “a global, immersive, invisible, ambient networked computing environment”

The selection and adoption of new technologies is usually followed by a diffusion stage in which the technology spreads to general use and integration. The endorsement of government agencies often signals a broader recognition and acceptance. The IRS, the USA government agency responsible for tax collection and tax law operation, recently issued a new set of conditions and requirements regarding the enforcement of electronic signing for Individual Income Tax Returns (March, 2014), while the USA Federal Housing Administration (FHA) last month announced the acceptance (effective immediately) of electronic signatures on mortgage-related documents (April, 2014). These are prime examples of what we are currently experiencing with the increasing approval and implementation of our digital signature solutions.   

As Australasia’s leading online service provider for customised eForm and Personalised X509 PKI digital signatures, the Secured Signing team sees daily growth in the number of organisations and businesses (of all sizes) who wish to utilise a secure, compliant, competitive, and easy to adapt Software as a Service (SaaS) solution.

The electronic completion of documents and online signing boosts their efficiency and productivity, enhances cost reductions, offers flexibility of location and time zone, eliminates any software hassles, and promotes a greener paperless environment.

Till next time,

Cheers, John.


General

13 March 2014

In the global IT world, the 1980s is known for the emergence of the international network we know today as the Internet. While more than three decades have passed, the influence of technology hasn’t been equally experienced by all industries.

Let’s look at Cloud Computing as an example. Despite being described by TJ McCue as a tornado rather than the slow-moving, fluffy white, cloud image so many of us hold, the technology hasn’t been  quickly adopted by what could be considered to be the more conservative organisations. 

A recent piece in Forbes (23 Feb 2014) by Joe McKendrick related to Government utilisation of cloud computing. McKendrick interviewed Dr. Rick Holgate, president of the American Council for Technology (ACT), who sees the cloud as one of three powers of innovation that is sweeping US government agencies: “Cloud computing is more than just the latest in a series of attempts to pare down government spending - it’s a getaway to unprecedented innovation in a sector known more for bureaucratic inertia.”

Secured Signing, the Australasian trusted digital signatures cloud solution, is part of this significant shift with its offer to fill-in and eSign electronic documents. The online signing and use of advanced electronic signatures by government agencies eliminates the paper trail, improves efficiency, shortens approval times, and as mentioned by Dr. Holgate above, cuts unnecessary costs.

The efficiency gains and document security benefits of electronically signed documents is immense. Secured Signing has saved Yarra Rangers a lot of administration time and significantly reduced printing consumable envelope and postage costs, and has also allowed us to be a greener organisation by reducing our paper consumption.” Jason Farrugia, Manager Strategic Procurement, Yarra Ranges Shire Council 

For Manningham, the primary driver has been about simplicity and making it quicker and simpler for people to sign, but it is nice to know we are also introducing a clearer audit trail into our signing process with Secured Signing giving us the same security that underpins all online commerce and banking.” Tim Lawson, Manager of Procurement Contracts, Manningham City Council.   

Till next time,

Cheers, John.


General