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Home // Posts // Your Guide to Video Signing
This article covers video signing by explaining what video signing is, how it functions, and why businesses are adding this into their existing document signing processes themselves and ensuring enforceability of the signature after the signing has taken place.
Video signing is being able to sign a document online during a video call, and I know what you’re thinking, “Wait, I can do that?”
With Secured Signing, yes. Yes, you can.
We have all used Microsoft Teams, Zoom, Google Meet, Skype, Facebook Messenger, right? Meet online, discuss whatever it is that you need to discuss, finish up your conversation and end the meeting. Easy. The ease with which you can meet with someone, from anywhere, at any time, on any device, is amazing. With a few clicks, you were able to set up and schedule this meeting, from the comfort of your own home, your desk at the work office, or anywhere for that matter.
Let’s take this idea one step further.
You have a document that needs to be signed, and the person you need to sign it is across town, in a different city, or overseas. Wherever they are, they aren’t close, and you need to witness the person actually signing the document. Oh, and you need to get the document signed, today.
The document in question is a bit more complex, and you want to make sure that the person fully understands what they are signing before putting their signature on the dotted line.
So, what are your options?
Well, you could call the person up via video call, walk through the document together, get them to face the camera down while signing the document, and if they are happy, they sign where they need to sign, package it up, and send it to you. But you don’t have time to wait for that document to go through the postal system, you need it now. Plus, you don’t even know if your client is able to get to the nearest post office or postal box.
Have you ever been in this situation before?
Well, that’s where Video Signing with Secured Signing comes in, bringing digital signatures and live audio-video calls, together. Or technically speaking, we combine our user-based PKI digital signature platform with audio-visual call technology,
A perfect pairing in today’s modern age of getting things done, online. Just like you would send out a standard document for signing online, you are able to send your signer, through their email, a link to access and sign the document(s) on whatever device they normally would use for a video call but with one added bonus, now you can schedule a call to discuss the document, and get it signed during that meeting.
The beauty of Video Signing with Secured Signing is that it is built into the Secured Signing platform and provides you with the robust authentication and verification tools that Secured Signing customers have grown to love, while also speeding up the signing process by getting the documents signed online. No need to install any software or special apps. Everything takes place online through Secured Signing’s secure web-based platform.
That all sounds great, but how does it actually work?
Just like you would do a normal document signing process with Secured Signing, you would upload a document into the Secured Signing platform and prepare it for signing by adding the relevant fields that you need to capture, and most importantly, adding the signature fields in the right places. You would add your signer details and the required email address of the signer.
In its simplest form, it takes two to use Video Signing, a host and a signer. As the host, you will manage the meeting and have full control over the signing process. The signer will join the video session via a link sent to their email address, and if they pass whatever document access requirements you set up, then you can start the video signing session.
We at Secured Signing pride ourselves in offering all of our users the ability to use industry leading verification methods to ensure that the person they are getting to sign a document is who they say they are, like Secured Signing’s ID Verification, or if you are in the United States, you could add extra verification steps with Knowledge Based Authentication. We also have a minimum level of authentication with our standard email passcode if you want to keep it simple for your signer.
However, one of the best verification methods occurs once you’re in the meeting room with your signer.
So, you’ve prepared your document, invited your signers to the meeting room and they’ve been able to pass all of your required verification. Now what? Start the meeting as easily as you would a Zoom or Microsoft Teams call and wait for your signer to join. Here, you will be able to view the documents that require signing in real-time with the signer, before agreeing to proceed to the actual signing of the document.
During the live video signing session it is also a good time to check the person is who they are by ensuring they are in fact the real person, and if you want to take it further, you can check a form of their ID, live, during the session as well.
All going well, the document is signed within minutes, with the signed document and a recording of the signing process saved for later.
One of the key reasons to use Video Signing is for the audio-video recording. On top of all Secured Signing’s enforceability and security features allowing your documents to be signed online and held up in a court of law, the Video Signing recording adds another level of protection for you.
This audio-video recording is irrefutable evidence that you can use later (and we hope you will never have to) in the case that there is foul play at work, and you need to prove that your documents were in fact signed.
Secured Signing also take it one step further by adding an embedded video recording link to the document, so that if the document is altered, or someone tries to manipulate the recording link in anyway, there is evidence that the document has been tampered with. If you want to learn more about tamper-proof digital signatures, check out our introduction to digital signatures blog.
Video Signing with Secured Signing is perfect for many reasons and will help you get the things you want signed quickly while also protecting you when you need it from fraudulent actors.
By nature, you are able to get things signed much faster by doing everything electronically and online. As we’ve said, with a few clicks a document can be uploaded and ready for video signing in minutes, and you can have the signed document saved back to wherever you need it in roughly the same amount of time.
Let’s be real. No one (really) wants to drive to you to get something signed or spend the time finding a printer or top up their ink cartridge all for the sole purpose of printing out pages of paperwork just for the final page to be dated and signed. By making your documents digital, and bringing the signing process into an online meeting, you can remove alot of the tedious work and complexity involved when getting documents signed.
With added verification like ID verification, all video signing sessions are recorded, as we mentioned earlier. Yoture-software/au’re able to protect yourself and ensure that the signing process and the signer meet the 3 I’s of digital signing- that the identity of the person who is signing is able to be verified, that their able to understand the document and show demonstrate their intent to sign, and that the integrity of the final signed document is sealed and able to show any signs of tampering in the future. Identity, intent, and integrity are key parts of the signing process that you need to be aware of when signing documents online.
Your signers will thank you when you provide them with a frictionless signing process, and it will only be made possible because you chose to use an all-in-one signing platform like Secured Signing. Video Signing with Secured Signing helps you get things done increasing your chance to get the elusive signature on the dotted line.
Video Signing with Secured Signing, as you read, is robust, and can not only make things easy in getting documents signed online, but by design, it protects you every step of the way. Video Signing is for wealth management firms, financial advisors, law firms, for businesses the require remote witnessing, for real-estate transactions, and for any business or person that requires the signing process to have an added level of enforceability.
We’d like to say that 99% of the time, you won’t need to worry about getting documents signed safely and securely. Most of the time, the signing process goes smoothly. But for that 1% where you’re rushing to get something signed, or you’re unable to do your own due diligence on the person signing the document, then as long as you’re using a digital signing tool like Secured Signing, you can rest-assured that we have the features at your fingertips to protect you 100 percent of the time.
Absolutely. It’s not just about convenience; it’s about seriously considering your security and compliance, and getting deals done faster. Whether you’re in law, real estate, or just need that extra assurance, it’s a great pick up for anyone who wants to protect themselves while getting things signed.